Conferences

Mirotel offers an excellent opportunity to hold business and entertainment events. At the guests’ disposal we have two conference halls.

In the first one with total area of 110 square meters up to 120 persons may meet comfortably. The second one with total area of 35 square meters and capacity of up to 30 persons is an ideal option for business negotiations.

The conference halls may be used either separately or together in a single complex.

Both halls are equipped with all requisite equipment. The rent price includes flipchart, screen, projector, sound amplifying equipment and microphone. A separate high speed Wi Fi channel is offered for conference participants.

Конференц-зал "Берлин"

Конференц-зал "Кавказ"

Конференц-зал "Париж"

Конференц-зал "Рим"

Конференц-зал "София"

Capacity of conference halls depending on seating

Hall	Тheater	Class	U-form	Round table	Banqueting	Stand-up party
Conference hall A	120	50	40	45	65	80
Conference hall B	30	15	10	15	-	20

Rent price for conference halls and boardrooms

Hall	Area m²	Full day price 09:00 - 18:00 (RUB)	Half day price 09:00 - 13:00 14:00 - 18:00 (RUB)	Evening / Weekend Price Sa-Su 19:00 - 23:00 (RUB)
Conference hall A	110	25 000	17 000	17 000
Conference hall B	35	10 000	7 000	7 000

The rent price includes flipchart, screen, projector, sound amplifying equipment and microphone.

Each additional hour in Conference hall A - 3 700 RUB
Each additional hour in Conference hall B - 1 500 RUB

Equipment rent price

Equipment	Full day price 09:00 - 18:00 (RUB)	Half day price 09:00 - 13:00 14:00 - 18:00 (RUB)	Evening / Weekend price сб-вс 19:00 - 23:00 (RUB)
Laptop	1 700	850	850
Flipchart with consumables	1 500	750	750
Projector	2 700	1 300	1 300
Computer sound systems	1 000	500	500
Plasma display panel on full stand	6 000	3 000	3 000
DVD	1 500	750	750
Consumables (notebooks, pens)	53 RUR per person	53 RUR per person	53 RUR per person
Microphone	500	250	250

Additional equipment is provided upon request.
Please be aware that all technical requirements shall be preliminary discussed at least 48 hours before beginning of the event.

The prices are set in Russian rubles .Hotel reserves the right to change prices without preliminary notification.

If you or other guests suffer from food allergy, tell it to your manager.

Internet price for 24 hours

Number of users	Price (RUB)
1	390
More than 10	1 500
More than 20	2 000
More than 40	4 000
60-90	5 000

From 90 and more users – upon individual request.

Each next user – from 150 RUR.

The prices are set in rubles without service

Rental conditions

Booking and confirmation

The request for event shall be made in written form and shall contain following information:

date of even
start and end time of the event
number of participants
seating
equipment
plan of the event, coffee breaks/lunch/dinner
additional information (if necessary)

The request shall be sent to your contact person at the Hotel.

The event shall be confirmed at least 10 days before the beginning of the event. Final number of participants shall be confirmed at least 3 days before the event.

Сhange

All changes and supplements to the request shall be made in writing.
If number of guests would be less than previously agreed in less than 3 days before the event, the Hotel will refer to the number of guests as confirmed 3 days before the event.
If the previously agreed number of guests increases, Hotel staff will do its best to render services to such increased number of guests. These services will be included into the bill.
If it is impossible to treat such increased number of guests, Hotel representative will inform the Customer about it.

Carrying out events

The event shall commence at the previously confirmed time.
If the halls will be released late, Hotel reserves the right to charge additional payment for each hour spent in excess of previously agreed period of time according to hourly tariffs.

Сancellation

The events can be cancelled in written form and the respective cancellation letter shall be sent to the Hotel.
Following conditions apply in case of cancellation:
- cancellation in more than 10 days before the event – without penalty;
- cancellation in period from 9 till 4 days before the event – penalty of 50% of price for ordered services;
- cancellation in less than 3 days before the event - penalty of 100% сof price for ordered services.

Equipment

If the Customer uses its own equipment, the Customer shall provide the user’s equipment list, as well as full name of the person in charge for this equipment.
The person in charge for the equipment together with Hotel representative shall check all the equipment before the event and after the event and carrying off from the Hotel.
The Customer shall not place any advertizing materials in the territory of the Hotel without preliminary approval of the Hotel.

Responsibility

The Customer is responsible for any damage incurred to the property of the Hotel by himself/herself, his/her guests, any persons invited or attending the event, in rented rooms or anywhere in the Hotel.
The Customer undertakes to comply with all applicable rules, related to the event, and is responsible for payment all the invoices and respective taxes.
Hotel is not responsible for loss or damage of the property and things belonging to the Customer and/or guests or property and things at its disposal. The Customer is recommended to take care for a proper insurance cover.